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Stable Internet Connection: Make sure you have a stable internet connection to avoid disruptions during the meeting. Consider using a wired connection for better reliability, if possible.
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Quality Audio: Use a good quality microphone to ensure clear audio transmission. Background noise can be distracting, so find a quiet environment if possible. Headphones with a built-in microphone can also help reduce echo and background noise. It is important to highlight that our meetings are in English as a second language so imagine if besides that challenge, your mic sounds like the ones used by the astronauts in 50’s!
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Background: If using video, ensure a good background related the field you work for. Fou our case, regarding IT, a background that recalls co-working fits well. Remember: professionally the attendees are not expecting to see the room you are but a background.
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Video Quality: If using video, ensure good lighting and positioning of your camera. Make sure your face is well-lit and that your camera is at eye level for a more natural and engaging interaction.
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Screen Sharing: Familiarize yourself with the screen sharing feature of your video conferencing platform. Make sure to optimize the shared screen for clarity and readability.
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Bandwidth Management: Be mindful of bandwidth usage, especially if multiple people in your household are using the internet simultaneously. Close unnecessary applications and browser tabs to conserve bandwidth.
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Backup Plan: Have a backup communication method ready in case of technical issues with the primary platform. This could be an smart phone call or an alternative video conferencing tool.
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Testing Equipment: Test your audio, video, and screen sharing capabilities before the meeting starts to identify and troubleshoot any potential issues beforehand.
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Mute when not speaking: Remind participants to mute their microphones when they’re not speaking to reduce background noise and improve audio quality for everyone.
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Engagement Techniques: Use interactive features like polls, chat, or breakout rooms to keep participants engaged and encourage participation.
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Recording and Documentation: If appropriate, consider recording the meeting for participants who couldn’t attend or for future reference. Make sure to inform all participants if the meeting is being recorded and obtain consent if necessary.
In conclusion, by considering these technical tips, you can help ensure that your remote meetings are productive and effective.
